Introduction – Why Go DIY?

Hiring a property manager can make rental ownership easier—but it can also take 8–12% of your monthly rent. Many Ottawa landlords, especially those with one or two units, are choosing to self-manage their rentals to save money and stay in control.

If you’re considering managing your property yourself, here’s how to do it efficiently, legally, and without losing sleep.

1. Know the Legal Framework

Before you collect a single rent cheque, make sure you understand:

• Residential Tenancies Act (RTA): Sets out landlord and tenant rights in Ontario.

• Landlord and Tenant Board (LTB): Handles disputes, rent increases, and eviction notices.

• Rent Control Rules: Many Ottawa rentals are subject to annual rent increase limits.

• Required Forms: N1 for rent increases, N4 for non-payment notices, N12 for landlord use.

Pro Tip: Keep updated on legislative changes—Ontario’s rental rules evolve regularly.

2. Screen Tenants Thoroughly

Good tenant selection is your best defense against headaches. Check:

• Credit reports for payment history

• Employment verification to confirm income stability

• References from past landlords

• In-person or video interviews to gauge communication style and fit

Always follow human rights laws—never discriminate based on protected grounds like age, religion, or family status.

3. Set Clear Lease Terms

A strong lease should cover:

• Rent amount, due date, and payment method

• Maintenance responsibilities

• Rules on smoking, pets, and subletting

• Late payment penalties and procedures

• Any included utilities or services

Use Ontario’s Standard Lease Agreement as your foundation—it’s mandatory for most rentals.

4. Stay Organized with Tools

Managing rentals on your own doesn’t mean drowning in paperwork. Use:

• Spreadsheets or accounting software for rent tracking

• Cloud storage for leases, inspection reports, and receipts

• Tenant communication apps for maintenance requests and announcements

• Calendar reminders for rent due dates, inspections, and renewal notices

5. Conduct Regular Inspections

Check your property:

• At move-in and move-out with a signed condition report

• Once or twice a year to spot maintenance issues early

• Immediately if tenants report leaks, mold, or safety concerns

Keep inspection records—these can protect you in disputes.

6. Plan for Maintenance and Emergencies

Build a network of:

• Plumbers, electricians, and handymen

• Snow removal and lawn care services (if applicable)

• Appliance repair technicians

Have an emergency fund—unexpected repairs can quickly eat into your rental income.

7. Enforce Rules Fairly and Consistently

If a tenant breaks the lease terms or misses rent:

• Send official notices promptly (e.g., N4 for non-payment)

• Keep all communication professional and documented

• Follow the legal eviction process—never try to remove a tenant yourself

8. Keep Learning

The rental market and laws are always changing. Stay informed by:

• Joining landlord associations

• Attending workshops or webinars

• Following news updates on Ontario housing policy

Conclusion – You Can Do This

Managing an Ottawa rental without a property manager isn’t for everyone—but with organization, good tenants, and knowledge of the law, it’s entirely possible to run a profitable and stress-free operation on your own.

Introduction – Owning a Rental? Know the Rules First

Becoming a landlord in Ottawa can be a great way to build wealth and passive income—but it also comes with serious legal responsibilities. From rent control to tenant rights to notice periods, Ontario has some of the most regulated rental markets in Canada.

Whether you’re a first-time investor or a seasoned landlord, this 2025 guide covers the essential rental rules you need to know before renting out your property in Ottawa.

📋 1. Ontario Rental Law Applies in Ottawa

Ottawa landlords must follow Ontario’s Residential Tenancies Act (RTA). This legislation governs most aspects of the landlord-tenant relationship, including:

• Rent increases

• Lease agreements

• Evictions and notices

• Repairs and maintenance

• Security deposits (key deposits only are allowed—no damage deposits)

Whether you're renting out a condo, basement unit, or detached home, the RTA applies unless your tenant shares a kitchen or bathroom with you (in which case some exemptions may apply).

💵 2. Rent Control Rules You Should Know

Most Ottawa rental units are subject to rent control, meaning landlords can only increase rent once every 12 months and must give 90 days’ written notice.

As of 2025:

• Rent increase limits are set annually by the Ontario government (e.g., 2.5% cap in recent years)

• New construction (units first occupied after Nov 15, 2018) may be exempt from rent control

• You cannot raise the rent more than once per year per tenant, even if the market has increased significantly

Always check current rent increase guidelines before issuing a notice.

🧾 3. N12 Notices – Evicting for Personal Use or Sale

Planning to move into the unit or sell the property? You’ll likely need an N12 form.

When You Can Issue an N12:

• If you, a close family member, or the buyer intends to live in the unit

• You must give 60 days’ notice and the notice period must align with the end of a lease term

• You must pay the tenant one month’s rent as compensation or offer another unit (if applicable)

Issuing an N12 improperly—or not moving in as stated—can result in legal penalties and compensation owed.

🔧 4. Repairs and Maintenance – It’s Your Responsibility

Landlords are responsible for maintaining a unit in good repair and meeting health and safety standards, even if the lease says otherwise.

You must:

• Ensure heat, hot water, plumbing, and appliances are working

• Respond to repair requests promptly

• Handle issues like pests, leaks, or electrical problems

Tenants can file complaints with the Landlord and Tenant Board (LTB) if these standards aren’t met.

📑 5. Lease Agreements & Standard Forms

Ontario law requires all landlords to use the Standard Lease Form, which outlines:

• Rent amount and due date

• Services included (e.g., hydro, parking, internet)

• Rules around guests, pets, and smoking

• Term length (typically 12 months)

If you don’t provide a signed lease, the tenant can request one—and if you don’t respond within 21 days, they may legally withhold one month’s rent.

🛑 6. Reasons You Can’t Evict a Tenant

You can’t evict a tenant simply because:

• You want to charge more rent

• They’ve complained to the city or LTB

• You changed your mind about renting

• They refuse to vacate before the end of the lease without cause

All evictions must go through the proper legal channels with written notices and LTB hearings if contested.

💡 7. Additional Rules to Keep in Mind

• Entry: You must give 24 hours’ written notice before entering the unit (except in emergencies)

• Late rent: Tenants get a grace period; repeated late payments can lead to an N8 notice, but not immediate eviction

• Rent receipts: You must provide them upon request

• Deposits: Only last month’s rent and key deposits are legal—damage deposits are not permitted in Ontario

Frequently Asked Questions

Q: Can I refuse a tenant with pets?
You can include a no-pets clause, but in most cases, it’s not enforceable under Ontario law.

Q: Can I charge market rent between tenants?
Yes. Once a tenant leaves, you can set rent at whatever rate the market supports for the next renter.

Q: What if my tenant stops paying rent?
You can issue an N4 notice after the rent is late and apply to the Landlord and Tenant Board for eviction if it’s not resolved.

Q: Do I need a license to be a landlord in Ottawa?
As of 2025, only certain multi-unit or rooming house setups may require additional permits. Single-unit rentals typically do not.

Q: How long does it take to evict someone legally?
With notice periods and potential LTB backlogs, evictions can take 2–4 months or more, depending on the situation.

Conclusion – Be a Smart, Compliant Landlord

Ottawa is a great city for rental property ownership—but being a landlord here means understanding and respecting Ontario’s tenant-first laws. By following proper procedures, using legal forms, and maintaining your unit responsibly, you can protect your investment and build a positive, long-term rental relationship.