Introduction – Why Go DIY?
Hiring a property manager can make rental ownership easier—but it can also take 8–12% of your monthly rent. Many Ottawa landlords, especially those with one or two units, are choosing to self-manage their rentals to save money and stay in control.
If you’re considering managing your property yourself, here’s how to do it efficiently, legally, and without losing sleep.
1. Know the Legal Framework
Before you collect a single rent cheque, make sure you understand:
Residential Tenancies Act (RTA): Sets out landlord and tenant rights in Ontario.
Landlord and Tenant Board (LTB): Handles disputes, rent increases, and eviction notices.
Rent Control Rules: Many Ottawa rentals are subject to annual rent increase limits.
Required Forms: N1 for rent increases, N4 for non-payment notices, N12 for landlord use.
Pro Tip: Keep updated on legislative changes—Ontario’s rental rules evolve regularly.
2. Screen Tenants Thoroughly
Good tenant selection is your best defense against headaches. Check:
Credit reports for payment history
Employment verification to confirm income stability
References from past landlords
In-person or video interviews to gauge communication style and fit
Always follow human rights laws—never discriminate based on protected grounds like age, religion, or family status.
3. Set Clear Lease Terms
A strong lease should cover:
Rent amount, due date, and payment method
Maintenance responsibilities
Rules on smoking, pets, and subletting
Late payment penalties and procedures
Any included utilities or services
Use Ontario’s Standard Lease Agreement as your foundation—it’s mandatory for most rentals.
4. Stay Organized with Tools
Managing rentals on your own doesn’t mean drowning in paperwork. Use:
Spreadsheets or accounting software for rent tracking
Cloud storage for leases, inspection reports, and receipts
Tenant communication apps for maintenance requests and announcements
Calendar reminders for rent due dates, inspections, and renewal notices
5. Conduct Regular Inspections
Check your property:
At move-in and move-out with a signed condition report
Once or twice a year to spot maintenance issues early
Immediately if tenants report leaks, mold, or safety concerns
Keep inspection records—these can protect you in disputes.
6. Plan for Maintenance and Emergencies
Build a network of:
Plumbers, electricians, and handymen
Snow removal and lawn care services (if applicable)
Appliance repair technicians
Have an emergency fund—unexpected repairs can quickly eat into your rental income.
7. Enforce Rules Fairly and Consistently
If a tenant breaks the lease terms or misses rent:
Send official notices promptly (e.g., N4 for non-payment)
Keep all communication professional and documented
Follow the legal eviction process—never try to remove a tenant yourself
8. Keep Learning
The rental market and laws are always changing. Stay informed by:
Joining landlord associations
Attending workshops or webinars
Following news updates on Ontario housing policy
Conclusion – You Can Do This
Managing an Ottawa rental without a property manager isn’t for everyone—but with organization, good tenants, and knowledge of the law, it’s entirely possible to run a profitable and stress-free operation on your own.
